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Regular Council Meeting Minutes

January 2004



CITY OF UNIVERSITY PLACE
MINUTES

Special Meeting of the City Council
Monday, January 26, 2004
Mayor Grassi Presiding
Town Hall Meeting Room, Windmill Village




1. CALL SPECIAL MEETING TO ORDER

The Special Meeting was called to order at 7:07 p.m. by Mayor Grassi.

6. PRESENTATION – Proclamation in Support of Vietnamese Community, Bao Bui
Due to a misunderstanding concerning the scheduled Executive Session Mayor Grassi conducted the Presentation at this time, which was then followed by Executive Session.

Mr. Bui welcomed New Mayor Grassi and thanked Councilmember Brooks for her service as Mayor. Mr. Bui then thanked Council and the City of University Place on behalf of the Vietnamese-American community in University Place for the proclamation recognizing the yellow flag with three red stripes as the official symbol of the Vietnamese-American community. Mr. Bui, Dr. Nuygen and Mr. Tran presented Mayor Grassi and Councilmember Brooks with flowers as a token of appreciation.

MOTION: By Mayor Pro Tem Gehring, seconded by Councilmember Brooks to recess the meeting to Executive Session to discuss personnel, litigation and real property for a period of one hour.

The motion was approved unanimously.

2. EXECUTIVE SESSION

At 7:12 p.m., Mayor Grassi recessed the Special Meeting to Executive Session per RCW 42.30.110, for one hour, to discuss personnel, litigation, and real property. The Executive Session concluded at 8:05 p.m.

3. RESUME SPECIAL MEETING

At 8:05 p.m. the Special Meeting resumed.

4. ROLL CALL & FLAG SALUTE

Roll call by the Deputy City Clerk as follows:
Councilmember Bird Present Mayor Pro Tem Gehring Present Staff present: City Manager Jean, Deputy City Manager Caulfield, City Attorney Sullivan, Public Works Director Sugg, Economic Development Manager Craig, Town Center Project Manager Wheeler and Deputy City Clerk Ortiz. Councilmember Smith led the flag salute. 5. APPROVAL OF AGENDA

MOTION: By Councilmember Klosowski, seconded by Mayor Pro Tem Gehring, to approve the Agenda.

The motion carried unanimously.

6. PRESENTATION – Proclamation in Support of Vietnamese Community, Bao Bui

Conducted earlier in meeting.

7. PUBLIC COMMENTS

Ned Anderton, 3158 Soundview Drive, Mr. Anderton urged Council to set aside consideration of a view protection ordinance due to the unfairness of this type of ordinance. Mr. Anderton further stated the draft ordinance does take into consideration the issue of vegetation, that the costs of obtaining a variance would be prohibitive to many, that the ordinance would also create many non-conforming structures; and the legal risks/issues such an ordinance would create for the City.

City Manager Jean stated the next discussion on a view protection ordinance is scheduled for February 17, 2004. Notices will be sent, but at this time the public hearing is closed unless Council reopens it.

8. COUNCIL COMMENTS/COMMITTEE REPORTS – None

9. RECESS TO STUDY SESSION

Mayor Grassi recessed the meeting to Study Session at 8:13 p.m.

10. Sewer Services Strategy Report

Deputy City Manager Caulfield introduced Art Griffith, Senior Utility Analyst with RW Beck & Associates and Brian Stacy, Waste Water Treatment Manager at Pierce County Public Utilities. Mr. Caulfield provided background information on the sewer services strategy, which is included in the City’s Comprehensive Plan and reviewed a tentative schedule provided Council decides to pursue implementation of a sewer services strategy. Mr. Caulfield also stated the City’s Zoning Code requires any new City development located within 300 feet of a sewer line must connect to the sewer and any property located within 200 feet of a sewer line that request a permit for a repair to an existing septic tank must instead connect to the sewer line.

Council discussed various aspects of the suggested sewer services strategy and reviewed possible changes to the strategy requiring all new residential and commercial developments to connect to sewers regardless of their distance from a sewer line and the fairness of a surcharge to all customers to help fund those without existing sewers.

Councilmember Bird stated she recalled in the past the City of Lakewood required all properties located in the City of Lakewood be connected to a sewer line. To fund this levy a charge for connection was assessed to property owners, which was due every November until paid in full or the charge became due in full when the property was sold.

In reply to Council, Deputy City Manager Caulfield stated no community outreach has been done on this subject.

Mr. Griffith stated it would cost an estimated $40 million to have all existing developments in University Place to connect to sewers. Mr. Griffith then described six alternatives to fund sewer extensions.

MOTION: By Councilmember Brooks, seconded by Councilmember Bird, to extend the meeting to 9:30 p.m.

The motion carried unanimously.

In reply to Council, Mr. Stacy stated there are 20-year state loan programs available to qualifying property owners, which may provide a portion of the necessary funds, but grants that fund sewer connections are almost nonexistent.

Deputy City Manager Caulfield stated, for the record, Pierce County Utility and not the City will ultimately be in charge of the sewer line connection process.

Council consensus was given for staff to research the feasibility of the City borrowing funds then making low interest loans to property owners. Council requested staff research the requirements of property owners for a state low interest loan. Council also requested staff identify the specific demographics of the areas that would need to be connected to a sewer line in order to determine the income levels and provide Council with feedback from those who would be required to connect.

Mayor Grassi thanked staff for their work and informed Council that discussion on this topic would be continued at the upcoming Council Retreat.

RESUME SPECIAL MEETING

At 9:34 p.m., Mayor Grassi resumed the Special Meeting.

MOTION: By Councilmember Klosowski, seconded by Councilmember Brooks, to extend the meeting to 10:00 p.m.

The motion carried unanimously.

12. CITY MANAGER’S REPORT

City Manager Jean reminded Council of the upcoming retreat on January 30 – February 1.

13. MAYOR’S REPORT

Mayor Grassi informed Council of a request from the Kiwanis Club for a space to store their fundraising items for two months beginning March 1, 2004.

City Manager Jean stated the Kiwanis Club would need to be recognized as a City Partner and would need to obtain a use permit.

Following discussion, Council consensus was to allow the Kiwanis Club storage space starting March 1, 2004 for 2 months in an available building with the understanding that a request to rent the space would have priority and the security of the stored items would be the responsibility of the Kiwanis Club.

Mayor Grassi also reminded Council the retreat starts at 7:00 p.m. on Friday, January 30.

14. PUBLIC COMMENTS - None

15. ADJOURNMENT

Mayor Pro Tem Grassi declared the meeting adjourned at 9:43 p.m.

Submitted by,



Sarah Ortiz
Deputy City Clerk